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A guide to sending end of year Gift Aid letters for donated goods

end of year gift aid letters
Posting end of year Gift Aid letters.

When you sell donated goods on behalf of people bringing them in to your Charity Shops, HMRC require you to contact anyone with end of year Gift Aid letters who has generated £20 or more’s worth of sales to let them know how much money has been raised. For those with less than £20 worth of sales, you need to contact them every 3 years.

Each tax year, this must be done by no later than the 31st of May. Full guidelines along with a template letter can be found on HMRC’s website here. The letters can be sent by email or by post.

It can be quite a task to aggregate all the data and complete the mailing of end of year Gift Aid letters – but Tengo Software’s Charity Shop Software makes the process as easy as it can be.

All the data gathered through our Gift Aid EPoS tills is synchronised to our online Charity CRM system tengoCloud, which is integrated directly with HMRC’s servers. All of the rules of the HMRC legislation are automatically applied, and at the end of the tax year you can export a pre-formatted email/mail merge file, with all the required details and figures ready to go – meaning it’s really simple to get the data you need, whether you are producing the letters in-house, or using a third-party mailing house.

For further information, existing customer can find out how to do this on our support portal – any non-customers who are interested, please contact us today, and we’ll show you how it works.